Audit guidelines

How is compliance assessed and verified? #

Guidance on Ensuring Compliance with the Seven Standards at Local Level” — NBSCCCI

“Quality assurance procedures are a systematic method of assessing the extent to which the
seven child safeguarding standards are implemented at all levels within the Church body. This is
an important method of ensuring that a process of continuous improvement takes place, and of
demonstrating accountability and transparency.

Quality assurance is done by applying three methods: Assessing compliance by the Church authority during systematic visits to parishes or community houses…; Annual self-audit scheme… carried out locally, but coordinated by the safeguarding committee; Annual report by the DLP (Designated Liaison Person) to the Church authority …”

How is a compliance visit conducted? #

Guidance on Compliance Visits by the Church Authority” — NBSCCCI

“Each Church authority should regularly visit parishes/community houses/ministries to ensure that
there is an awareness of child safeguarding, and that effective practice is being implemented. It is
important that these visits are outlined in the annual three-year child safeguarding plan…
It is advised that the Church authority has a checklist of items to examine during these visits.

This list may include, for example:
• The attendance register
• Safeguarding posters
• Codes of conduct for groups of children
• A copy of the previous year’s annual child safeguarding audit from the local area”

What is an independent review Board? #

Specific Safeguarding Responsibilities” — BCOS

“The Bishops’ Conference of Scotland has established an Independent Review Group (IRG) to provide independent monitoring and review of the Church’s Safeguarding arrangements, starting in 2018. Each year, the IRG will review the data that has emerged from the annual Safeguarding Audit of all Dioceses, Parishes, Religious Institutes and Catholic organisations in Scotland. While not responsible for dealing with individual allegations, the IRG will undertake a detailed examination of all the Safeguarding data provided by two different Dioceses each year and make recommendations to the Dioceses and to the Bishops’ Conference of Scotland about how Safeguarding practice might be improved. The IRG will publish an annual report on its findings and recommendations.”

How are personnel screened? #

“To Protect the Faithful in the Future” — USCCB

“The diocesan/eparchial bishop is to evaluate the background of all incardinated priests and deacons. When a priest or deacon, not incardinated in the diocese/eparchy, is to engage in ministry in the diocese/eparchy, regardless of the length of time, the evaluation of his background may be satisfied through a written attestation of suitability for ministry supplied by his proper ordinary/major superior to the diocese/eparchy. Dioceses/eparchies are to evaluate the background of all their respective diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include contact with minors. Specifically, they are to utilize the resources of law enforcement and other community agencies. Each diocese/eparchy is to determine the application/renewal of background checks according to local practice. In addition, they are to employ adequate screening and evaluative techniques in deciding the fitness of candidates for ordination.”

How are financial resources related to safeguarding audited? #

Financial resources and costs related to safeguarding are often included in audit reports. See for example:

“To Ensure the Accountability of Our Procedures”–USCCB

“The Secretariat of Child and Youth Protection, established by the Conference of Catholic Bishops, is to staff the Committee on the Protection of Children and Young People and be a resource for dioceses/eparchies for the implementation of “safe environment” programs and for suggested training and development of diocesan personnel responsible for child and youth protection programs, taking into account the financial and other resources, as well as the population, area, and demographics of the diocese/eparchy.”

“2019 Survey of Allegations and Costs” — USCCB

“The survey [commissioned by the USCCB] also gathers information on the amount of money dioceses and eparchies have expended as a result of allegations as well as the amount they have paid for child protection efforts. The national level aggregate results from this survey for each calendar year are prepared for the USCCB and reported in its Annual Report of the Implementation of the “Charter for the Protection of Children and Young People.”

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